IRVING OKTOBERFEST HALF MARATHON VOLUNTEER GUIDE

Instructions will be sent before race day to the email provided upon registration.

4:30 AM

• Sign in at volunteer check-in table to receive your volunteer credentials

• Set up barricades & mesh

• Set up festival tents & tables

• Set up race recovery food, beverage, ice bags, & giveaways

• Pass out food & beverage at race recovery

• Keep area clean by throwing trash away

11:00 AM

• Soft close - begin tear down

11:30 AM

• Hard close - load up

12:00 PM

• Sign out to receive your volunteer shirt and volunteer hours if applicable

The Plaza @ Toyota Music Factory
340 W Las Colinas Blvd
Irving, TX 75039

Instructions will be sent before race day to the email provided upon registration.

4:30 AM

• Sign in at volunteer check-in table to receive your volunteer credentials

• Set up barricades & mesh

• Set up festival tents & tables

• Set up finisher medals

• Pass out medals & cheer at the finish line

• Keep area clean by throwing trash away

11:00 AM

• Soft close - begin tear down

11:30 AM

• Hard close - load up

12:00 PM

• Sign out to receive your volunteer shirt and volunteer hours if applicable

REPORT DIRECTLY TO YOUR WATER STATION LOCATION, SEE BELOW

SEE BELOW

1. Sign in on the volunteer sheet.
2. Put tablecloths on tables.
3. Ensure trashcans are spread evenly along the race route by 50 yards.
4. Cut bananas in half and place them on trays.
5. Cut oranges in fourths and place them on trays.
6. Fill cups.
***9 oz cups are for Water - only fill cup 1/2 full.
***7 oz Gatorade cups are for Blue Gatorade - only fill cup 1/2 full.
***5 oz cups are for Yellow Pickle Juice - only fill cup 1/4 full.
***If your station has Water Bottles - only open as needed, DON’T OPEN ALL!
ONLY USE APPROPRIATE CUP AT ALL TIMES, NO EXCEPTIONS.  
7. ALL volunteers hold a cup with arm fully extended away from you to make it easy to grab.
8. Yell out what you have, “WATER, GATORADE, PICKLE JUICE”. You may feel like you’re repeating yourself, but this is the first time and the only time they will hear you say it.
9. Motivate runners, get excited, keep them moving, cheer them on saying, "Good job, keep going, you got this!"
10. Throw away discarded cups, bottles, and trash using gloves provided.
11. After the last runner, place unused cups/bottles on table for pickup
12. Sign out on the volunteer sheet.

SAFETY REMINDERS:

***STAY OFF OF THE RACE ROUTE & OUT OF THE WAY OF RUNNERS AT ALL TIMES UNLESS TO PICK UP TRASH WHEN NO RUNNERS ARE COMING.

***LET RUNNERS COME TO YOU, DON’T GO TO THEM. NOT ALL RUNNERS WILL WANT HYDRATION.

***NON EMERGENCIES TEXT NUMBER IN VOLUNTEER FOLDER.

***MEDICAL EMERGENCIES CALL 911.

https://www.youtube.com/watch?v=xHVmGSRU04gcription

The Plaza @ Toyota Music Factory

TMF Parking Garage

9:00 AM

• Sign in

• Set up stations

• Set up signage

• Prepare race packets

• Pass out race packets

6:30 PM

• Soft close - begin tear down

7:00 PM

• Hard close - load up

7:30 PM

• Sign out to receive your volunteer shirt and volunteer hours if applicable