IRVING FROST MARATHON
DECEMBER 21, 2024
VOLUNTEER GUIDE

TABLE OF CONTENTS

  • EVENT SETUP/FINISH LINE INSTRUCTIONS

  • WATER STATION INSTRUCTIONS

  • EXPECTATIONS

  • WHAT TO BRING

    PLEASE CHECK THIS GUIDE FOR CHANGES AT ANY TIME!

EVENT SETUP/FINISH LINE INSTRUCTIONS

TIME
4:30 AM - 3:00 PM

LOCATION
The Plaza @ Toyota Music Factory
340 W LAS COLINAS BLVD IRVING, TX 75039

 

PARKING
Parking pass required. Instructions will be sent to Event Setup/Finish Line & JROTC volunteers before race day to the email provided upon registration.

INSTRUCTIONS

  1. Check in and receive your volunteer credentials

  2. Set up Festival Tent & Tables

  3. Set up Start/Finish Line Barricades

  4. Set up Race Recovery

  5. Set up Finisher Medals

  6. Pass out medals & cheer at the Finish Line

  7. Pass out water/snacks at Race Recovery

  8. Direct runners to The Plaza for food/beverage/awards/bathrooms

  9. Keep area clean by throwing trash away

  10. Teardown & load up equipment when race is over

  11. Check out and return your volunteer credentials

WATER STATION INSTRUCTIONS

WATER STATION 1 BY IRVING HIGH SCHOOL JROTC

JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 2 PM Water Station
Location: Las Colinas Blvd & Promenade Parkway
Station Map: https://goo.gl/maps/2bPfTKxB6TKpr3FKA
2 PM Shuttle Return to Festival
2-3 PM Festival Tear Down

WATER STATION 2 BY IRVING HIGH SCHOOL JROTC

JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 2 PM Water Station
Location: Campion Trail @ Bird’s Fort Trail Park
Station Map: https://goo.gl/maps/tFxV5dijiXW2yCvE7
Shuttle Parking Map: Bird’s Fort Trail Park
2 PM Shuttle Return to Festival
2-3 PM Festival Tear Down

WATER STATION 3 BY IRVING HIGH SCHOOL JROTC

JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 2 PM Water Station
Location: Campion Trail @ La Villita Park
Station Map: https://goo.gl/maps/fphKBna5vV4NUsQu6
Shuttle Parking Map: La Villita Park
2 PM Shuttle Return to Festival
2-3 PM Festival Tear Down

WATER STATION 4 BY IRVING HIGH SCHOOL JROTC

JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 2 PM Water Station
Location: Campion Trail @ TW Richardson Grove
Station Map: https://goo.gl/maps/FNpgnuS5hS3sH4FN9
Shuttle Parking Map: TW Richardson Grove
2 PM Shuttle Return to Festival
2-3 PM Festival Tear Down

INSTRUCTIONS

1. Locate the water station kit for sign-in sheet, volunteer vest, volunteer badge, gloves, first aid kit, etc.
2. Wear your volunteer vest and badge at all times.
3. Put tablecloths on tables.
4. ALL volunteers hold a cup with arm fully extended away from you to make it easy to grab.
***If your station has Water Cups - only fill cup 1/2 full.
***If your station has Water Bottles - only open as needed, DON’T OPEN ALL!
***If your station has Blue Gatorade - only fill cup 1/2 full.
***If your station has Yellow Pickle Juice - only fill cup 1/4 full.
5. Yell out what you have, “WATER, GATORADE, PICKLE JUICE”. You may feel like you’re repeating yourself, but this is the first time and the only time they will hear you say it.
6. Motivate runners, get excited, keep them moving, cheer them on saying, "Good job, keep going, you got this!"
7. Throw away discarded cups, bottles, and trash using gloves provided.
8. After the last runner, place unopened bottles on table for pickup and check out on the sign-in sheet.

SAFETY REMINDERS:
***STAY OFF OF THE RACE ROUTE & OUT OF THE WAY OF RUNNERS AT ALL TIMES UNLESS TO PICK UP TRASH WHEN NO RUNNERS ARE COMING.
***LET RUNNERS COME TO YOU, DON’T GO TO THEM. NOT ALL RUNNERS WILL WANT HYDRATION.
***NON EMERGENCIES TEXT CONTACT IN VOLUNTEER FOLDER.
***MEDICAL EMERGENCIES CALL 911 AND STATE YOUR LOCATION.

EXPECTATIONS

- Volunteers must check-in and out on time. Late check-ins and early check-outs are not allowed.
- Must be able to lift 20-40 lbs.

WHAT TO BRING

- Wear comfortable clothes and shoes. The race will take place rain or shine so be prepared for whatever weather conditions will prevail on race day.
- Pack some snacks and liquid refreshments for your own use.
- Smiles & Fun! :)

These events would not be possible without your support!