FIESTA DE MAYO HALF MARATHON VOLUNTEER GUIDE

TABLE OF CONTENTS

  • EVENT SETUP INSTRUCTIONS

  • RACE RECOVERY INSTRUCTIONS

  • WATER STATION INSTRUCTIONS

  • PACKET PICKUP INSTRUCTIONS

  • EXPECTATIONS

  • WHAT TO BRING

    PLEASE CHECK THIS GUIDE FOR CHANGES AT ANY TIME!

EVENT SETUP/FINISH LINE INSTRUCTIONS

  • SATURDAY, MAY 17, 2025

    4:30 AM - 12:00 PM

  • The Plaza @ Toyota Music Factory

    340 W LAS COLINAS BLVD IRVING, TX 75039

  • Instructions will be sent before race day to the email provided upon registration.

  • 4:30 AM

    • Sign in at Volunteer Check-in Table to receive your volunteer credentials

    • Set up Festival Tents & Tables

    • Set up Start/Finish Line Barricades

    • Set up Finisher Medals

    • Set up Race Recovery

    • Pass out medals & cheer at the Finish Line

    • Pass out water/snacks at Race Recovery

    • Direct runners to The Plaza for food/beverage/awards/bathrooms

    • Keep area clean by throwing trash away

    • Teardown & load up equipment when race is over

    12:00 PM

    • Check out to receive your volunteer shirt and volunteer hours if applicable

WATER STATION INSTRUCTIONS

  • SATURDAY, MAY 17, 2025

    6:30 AM - 11:00 AM

  • REPORT DIRECTLY TO YOUR WATER STATION LOCATION, SEE BELOW

  • SEE BELOW

  • 6:30 AM

    • Sign in on the volunteer sign-in/out sheet folder inside the water station bin.

    • Put tablecloths on tables.

    • Ensure trash cans are spread evenly along the race route by 50 yards.

    • Cut bananas in half and place them on trays.

    • Cut oranges in fourths and place them on trays.

    • Fill cups. ONLY USE APPROPRIATE CUP AT ALL TIMES, NO EXCEPTIONS.

      • 9 oz cups are for Water - only fill cup 1/2 full.

      • 7 oz Gatorade cups are for Blue Gatorade - only fill cup 1/2 full.

      • 5 oz cups are for Yellow Pickle Juice - only fill cup 1/4 full.

      • If your station has Water Bottles - only open as needed, DON’T OPEN ALL!

    • ALL volunteers hold a cup with arm fully extended away from you to make it easy to grab.

    • Yell out what you have, “WATER, GATORADE, PICKLE JUICE”. You may feel like you’re repeating yourself, but this is the first time and the only time they will hear you say it.

    • Motivate runners, get excited, keep them moving, cheer them on saying, "Good job, keep going, you got this!"

    • Throw away discarded cups, bottles, and trash using gloves provided.

    • After the last runner, place unused cups/bottles on table for pickup.

    11:00 AM

    • Sign out on the volunteer sheet.

    SAFETY REMINDERS:

    ***STAY OFF OF THE RACE ROUTE & OUT OF THE WAY OF RUNNERS AT ALL TIMES UNLESS TO PICK UP TRASH WHEN NO RUNNERS ARE COMING.

    ***LET RUNNERS COME TO YOU, DON’T GO TO THEM. NOT ALL RUNNERS WILL WANT HYDRATION.

    ***NON EMERGENCIES TEXT NUMBER IN VOLUNTEER FOLDER.

    ***MEDICAL EMERGENCIES CALL 911.

  • https://www.youtube.com/watch?v=xHVmGSRU04gcription

WATER STATION 1 North Lake ECHS National Honor Society

Location: Las Colinas Blvd median @ West Fork
Map: https://maps.app.goo.gl/rLDjp9krrEQdMYPg7
Parking: Along the street on Las Colinas Blvd or West Fork

WATER STATION 2 Nimitz High School Student Council

Location: Las Colinas Blvd median in front of the Convention Center
Map: https://maps.app.goo.gl/o2AwNf5hPUGStX3Z8
Parking: Instructions will be sent to the email provided.

WATER STATION 3 JROTC

Location: Las Colinas Blvd median North of Colwell Blvd
Map: https://maps.app.goo.gl/hvaCHzF7pu9dBcZZA

WATER STATION 4 Ray’s Track Club


Location: Las Colinas Blvd median North of High Terrace Ln
Map: https://maps.app.goo.gl/fiaoXFQp5K5dbYrm6
Parking: High Terrace Ln

WATER STATION 5 JROTC


Location: Colwell Blvd median North of Creative Way
Map: https://maps.app.goo.gl/iYadSFG3rHZjbZKR8

EXPECTATIONS

CHECKING IN AND OUT: Volunteers must check in and out on time. Late check-ins and early check-outs are not allowed.
ACTIVITY: Must be able to lift 20-40 lbs.

WHAT TO BRING

WHAT TO WEAR: The event is outdoors and will take place rain or shine, so dress accordingly. Comfortable/closed-toe shoes. Rain boots are suggested for water stations. Sunscreen, hat, or layers as needed. Team uniforms/shirts and/or costumes are encouraged to make it fun. Your event shirt will be given at checkout.
FOOD & BEVERAGE: Eat a light breakfast before arrival. Please bring your own hydration and snacks. Lunch will be provided for shifts more than 4 hours.
VIBES: Energy, positivity, and big smiles! :)

Thank you for volunteering with us!

These events would not be possible without your support!

-IMRS TEAM