FIESTA DE MAYO HALF MARATHON
MAY 18, 2024
VOLUNTEER GUIDE
TABLE OF CONTENTS
EVENT SETUP/FINISH LINE INSTRUCTIONS
WATER STATION INSTRUCTIONS
EXPECTATIONS
WHAT TO BRING
PLEASE CHECK THIS GUIDE FOR CHANGES AT ANY TIME!
EVENT SETUP/FINISH LINE INSTRUCTIONS
TIME
4:30 AM - 12:00 PM
LOCATION
The Plaza @ Toyota Music Factory
340 W LAS COLINAS BLVD IRVING, TX 75039
PARKING
Parking pass required. Instructions will be sent to Event Setup/Finish Line & JROTC volunteers before race day to the email provided upon registration.
INSTRUCTIONS
Check in and receive your volunteer credentials
Set up Festival Tent & Tables
Set up Start/Finish Line Barricades
Set up Race Recovery
Set up Finisher Medals
Pass out medals & cheer at the Finish Line
Pass out water/snacks at Race Recovery
Direct runners to The Plaza for food/beverage/awards/bathrooms
Keep area clean by throwing trash away
Teardown & load up equipment when race is over
Check out and return your volunteer credentials
WATER STATION INSTRUCTIONS
WATER STATION 1 BY IRVING HIGH SCHOOL JROTC
JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 11 AM Water Station
Location: Levy Event Plaza on the Promenade
Station Map: https://goo.gl/maps/PXteVi2E94i4rcXKA)
Shuttle Parking Map: https://goo.gl/maps/VAByK9W5VL6CABsg7
11 AM Shuttle Return to Festival
11 AM - 12 PM Festival Tear Down
WATER STATION 2 BY OMNI LAS COLINAS HOTEL
Location: Omni Las Colinas Hotel Lawn
Station Map: https://goo.gl/maps/xgFmghs7Xz3s522q8
Parking Map: On Las Colinas Blvd https://goo.gl/maps/det9Jf3L5q72X88JA
WATER STATION 3 BY IRVING HIGH SCHOOL JROTC
JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 11 AM Water Station
Location: Las Colinas Blvd median North of Northwest Hwy
Station Map: https://goo.gl/maps/RKz7fMhPYeFJJE9W6
Shuttle Parking Map: https://goo.gl/maps/N9Yu61SwZHTtvZjP9
11 AM Shuttle Return to Festival
11 AM - 12 PM Festival Tear Down
WATER STATION 4 BY IRVING HIGH SCHOOL JROTC
JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 11 AM Water Station
Location: Las Colinas Blvd median South of High Terrace Ln
Station Map: https://goo.gl/maps/CMJ8HP25CVyVLAsR6
Shuttle Parking Map: https://goo.gl/maps/SeU8ZGDYEKzpStpw8
11 AM Shuttle Return to Festival
11 AM - 12 PM Festival Tear Down
WATER STATION 5 BY IRVING HIGH SCHOOL JROTC
JROTC Schedule:
4:30 AM - 6:30 AM Event Setup (See above for details)
6:30 AM Shuttle Depart to Water Station
6:45 AM - 11 AM Water Station
Location: Colwell Blvd Median North of Creative Way
Station Map: https://goo.gl/maps/WbFCFnuTikLQXn7m9
Shuttle Parking Map: https://goo.gl/maps/K3YHQZz6TKfK5SWv9
11 AM Shuttle Return to Festival
11 AM - 12 PM Festival Tear Down
INSTRUCTIONS
1. Locate the water station kit for sign-in sheet, volunteer vest, volunteer badge, gloves, first aid kit, etc.
2. Wear your volunteer vest and badge at all times.
3. Put tablecloths on tables.
4. ALL volunteers hold a cup with arm fully extended away from you to make it easy to grab.
***If your station has Water Cups - only fill cup 1/2 full.
***If your station has Water Bottles - only open as needed, DON’T OPEN ALL!
***If your station has Blue Gatorade - only fill cup 1/2 full.
***If your station has Yellow Pickle Juice - only fill cup 1/4 full.
5. Yell out what you have, “WATER, GATORADE, PICKLE JUICE”. You may feel like you’re repeating yourself, but this is the first time and the only time they will hear you say it.
6. Motivate runners, get excited, keep them moving, cheer them on saying, "Good job, keep going, you got this!"
7. Throw away discarded cups, bottles, and trash using gloves provided.
8. After the last runner, place unopened bottles on table for pickup and check out on the sign-in sheet.
SAFETY REMINDERS:
***STAY OFF OF THE RACE ROUTE & OUT OF THE WAY OF RUNNERS AT ALL TIMES UNLESS TO PICK UP TRASH WHEN NO RUNNERS ARE COMING.
***LET RUNNERS COME TO YOU, DON’T GO TO THEM. NOT ALL RUNNERS WILL WANT HYDRATION.
***NON EMERGENCIES TEXT CONTACT IN VOLUNTEER FOLDER.
***MEDICAL EMERGENCIES CALL 911 AND STATE YOUR LOCATION.
EXPECTATIONS
- Volunteers must check-in and out on time. Late check-ins and early check-outs are not allowed.
- Must be able to lift 20-40 lbs.
These events would not be possible without your support!