Irving Marathon

Marathon  |  Half Marathon  |  10K Park Place 5K  |  Fun Run

- April 7,  2018 @ Toyota Music Factory - 

10 x 10 Booth


10 x 10 Booth


You can reserve your booth space today by selecting this item and completing online checkout.  

*Vendors, please note that the Irving Marathon Race Expo is an outdoor event, subject to weather.  Reservations are non-refundable after March 1, 2018.

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Expo Agreement

1. The Irving Marathon, hereafter referred to as the ‘IM’, reserves  all rights to the use of its name, trademarks, logo, and copyrighted   materials. No use of the name Irving Marathon and/or its logo,   trademarks, or copyrights for any commercial purpose or any   merchandise for sale or giveaway is authorized without the express   prior written permission of the IM.  

2. The IM reserves the right to limit the number of exhibitors in   any category and/or to reject or restrict any exhibit. Exhibitor   understands that although coordinators attempt to satisfy booth   space requests, neither number of spaces nor booth location can   be guaranteed. Booth assignments may be changed by the IM   under certain circumstances.  

3. Exhibitor agrees to pay all fees by due dates and have no   outstanding balance by show opening.  

4. Exhibitor will not sublet or allow other exhibitors or companies   to share the exhibit space contracted for and shall not exhibit or   permit to be exhibited any merchandise other than specified in the   application without express written permission from the IM.  

5. Exhibitor and its agents agree not to hang banners or signs on   the walls of the facility without the express prior written   permission of the IM.  

6. Booth height must be limited to 10 feet including signage,   lights, etc. All materials and displays must be arranged in such a   manner so as not to disturb the aisles or exhibits in adjacent   booths, either physically or visually. Exhibits utilizing a tent or   canopy structure of any kind must have a certificate of flame   retardancy AND a certified Class ABC fire extinguisher on display at   all times.  

7. Literature and/or other promotional materials cannot be handed   out, left on display or otherwise distributed in any space other than   exhibitor’s assigned booth at any time without express prior   written permission from the IM. Advertising of booth spaces by   any mobile means (carrying/wearing of signage materials, verbal   communication with attendees, etc.) in areas of the Expo other   than the exhibitor’s assigned booth is not permitted.  

8. Exhibitor and its agents must not deface property. The exhibitor   is liable to the damaged property’s owner.  

9. Exhibitor will staff its booth continuously during show hours and   will not commence to dismantle the same or remove goods and/or   materials prior to 2 p.m. on Saturday, April 4, 2014. All goods and   materials must be removed from the premises by 3PM, Saturday,   April 4, 2014. Any items left on the premises after that time will be   discarded.  

10. Promotional items may be distributed and merchandise sold at   the Expo. Orders for future deliveries are permitted from all   exhibitors. Exhibitor is responsible for Texas sales tax and for   applicable business licenses.  

11. Exhibitor agrees not to make undue noise, odor, or obstruct   sales; use bright or hazardous lights; cause damage to the building   or booth equipment; or act in any manner deemed inappropriate by   the IM.  

12. Appropriate protection for building and booth equipment   must be provided by exhibitors distributing product samples for   consumption in the exhibit area (i.e., food, beverage). Food   and/or drink distribution is restricted to sampling or selling of   exhibitor’s products. Samples are limited to “bite size” portions   or 3 oz. of beverage. Any exhibitor giving away samples of   food/beverage is fully responsible for any and all liabilities   associated with the consumption of those products. All exhibits   sampling food and/or drink or generating waste that will   accumulate on an ongoing basis are REQUIRED to order porter   service from Irving Parks and Recreation. Rates will be   determined by Irving Parks and Recreation and are the   responsibility of the exhibitor.  

13. Exhibitor agrees to conform to all requirements, laws, and   regulations of the State of Texas, Dallas County, city of Irving   fire department or other relevant authority.  

14. Exhibitor agrees to release and hold harmless the Irving   Marathon, LLC, City of Irving, their agents and employees from   and against any and all losses, costs, damages, liability, or   expense (including attorney’s fees) arising out of or resulting   from any accident, bodily injury, property loss or damage of the   occurrences to any person or persons including the exhibitor’s   use and occupancy of the exhibit area or any part thereof.  

15. Exhibitor shall be fully responsible to pay for any and all   damages to property owned by City of Irving. Exhibitor shall   indemnify the IM, City of Irving and Cousin’s Properties, its   owners or managers, officers or directors, agents, employees,   subsidiaries and affiliates for any damages or charges resulting   from Exhibitor’s use of the property. Exhibitor’s liability shall   include all losses, costs, damages, or expenses arising from,   out of, or by reason of any accident or bodily injury or other   occurrences to any person or persons, including the Exhibitor,   its agents, employees, and business invitees which arise from   or out of the Exhibitor’s occupancy and use of the exhibition   premises, or any part thereof.  

16. Violations of these rules and regulations may result in the   forfeiture of exhibiting space, without refund, at the IM’s   discretion.  

17. Exhibitors agree that in the case of war, fire, natural   calamity, strike, government regulation, public enemy or other   cause, the event or any part thereof may be prevented from   being held. In that case, the management, in its sole discretion,   shall refund to the applicant his/her proportionate share of the   unused funds.  

18. Exhibitors shall allow the IM to use any photos or video of   the exhibit for its own purpose.  

19. Should any question arise whether provided for in these   Rules and Regulations or not, the decisions of the IM shall be   final and binding on all exhibitors.  

20. Refunds: Prior to Feb. 1,2016 a request for a refund of 75%   may be made to the expo director. No refunds will be granted   after Mar. 1, 2016  

21.  By completing online checkout, vendor acknowledges and agrees to items enclosed in the "Expo Agreement".

22. Vendor will prepare for inclement weather as the event is   outdoors. In the event of severe weather, it will be the sole   decision of the race director whether to postpone the event.

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